Legal Team Assistant - #2648612

Essential job functions

• Answer phones, transfer calls, take messages, establish conference calls and use voice mail


• Handle written and electronic correspondence, including proofreading, organising and sending materials to clients


• Prepare and process client bills and associated cover letters


• Act as a mentor to team members, answer queries and provide training


• Act as a team leader for departmental and firm projects and initiatives


• Acts as an expert in the administration group, fielding questions from others and training less experienced colleagues as needed


• Prepare new matter reports and update list of client/matter codes


• Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate


• Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions


• Monitor and manage lawyers' time entries in iTimeKeep, coordinating with Dechert 24/7 for input and proactively resolving gaps ahead of billing cycles.


• Monitor professional development requirements for principal


• Create and update comprehensive contact information using Dechert CRM best practices


• Make travel arrangements and complete travel and expense reports in Concur


• Manage workflow and coordinate projects with office services


• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food


• Use MS Office in preparation of documents, spreadsheets and presentations


• Utilise iManage document management system for all documents


• Performs all other duties as necessary and as assigned by your allocated principal, Office Coordinator or line manager for efficient functioning of the Department, Office


• and Firm


• Maintain up to date handover notes to ensure consistent quality of service in case of absence

Interactions




The Legal Team Assistant will interact regularly with Firm Lawyers, paralegals and staff in facilitating the flow of all administrative work. The Legal Team Assistant will also interact, from time to time, with clients, counsel and court personnel. The Legal Team Assistant will work regularly with other Dechert departments such as Administration, Finance, Hospitality, Reception, Dechert 24/7, Facilities and Office Services, as well as members of all Dechert regional offices



Knowledge, Skills and Abilities

• Secondary level education required; university studies preferred


• Previous legal secretarial experience in a large law firm and understanding of structure and best practices


• English fluency at native or bilingual level


• Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)


• Excellent interpersonal and organisational skills


• High attention to detail and ability to multi-task


• Ability to prioritise and coordinate work


• Ability to maintain confidential information


• Ability to complete assignments within agreed deadlines by prioritising workload


• Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority


• Ability to work independently and as part of a collaborative team


• Ability to maintain confidential information


• Ability and willingness to learn new skills as they become necessary


• Practice and foster an atmosphere of teamwork and cooperation

This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.