Finance and Administration Manager - #2779155

Vacancy Announcement

BALFIN Group is one of the most successful investment groups in the Western Balkans. Established in 1993, the Group today operates across Austria, Albania, Kosovo, Bosnia and Herzegovina, Croatia, North Macedonia, Switzerland, Montenegro, the Netherlands, Canada, and the United States of America.

Its diversified portfolio spans multiple sectors, including banking, real estate development, wholesale and retail, asset management, tourism, logistics, education, and entertainment.

With a workforce of approximately 5,500 professionals, BALFIN Group continues to grow steadily, guided by strong business ethics, financial stability, innovation, and a long-term commitment to community impact through Mane Foundation.

Position: Finance and Administration Manager
Report to: Development Director for Germany
Company: BALFIN Germany Management GmbH
Location: Munich, Germany

Overview

Purpose of the position

Establish, develop and manage reliable financial and administrative operations for BALFIN Germany Management GmbH and support financial oversight of the German real estate portfolio. Provide accurate entity and project reporting, effective cash and cost controls, and dependable corporate and office administration, working with Group Corporate Finance and external service providers.
Build and implement the local finance and administration framework from the initial setup stage, including appropriate financial processes, internal controls, reporting structures and administrative procedures aligned with BALFIN Group policies and the operational requirements of the German business.
Ensure the accuracy, integrity and consistency of financial information, maintain appropriate internal controls and support informed financial decision-making at management and Group level.
The role covers the management company and the German asset and project entities assigned to it. It coordinates financial information with the other asset-holding companies identified in the current structure, while preserving separate records, approvals and responsibilities for each legal entity.

Main Responsibilities

Accounting and financial reporting

• Coordinate day-to-day bookkeeping, payables, receivables, bank reconciliations and supporting records, performing agreed activities internally and reviewing the completeness and timeliness of outsourced work.
  
• Organise monthly, quarterly and annual closing; check accruals, prepayments, fixed assets, project cost allocations and intercompany balances with external accountants and Group Finance.
  
• Prepare management reporting by entity, asset and project, reconciling reported figures to accounting records and explaining material variances and outstanding items.
  
• Coordinate annual accounts, tax information and audit requests with external specialists; maintain a reporting and filing calendar and escalate delays or missing information.
  
• Ensure that accounting records and financial reports are maintained in accordance with applicable German accounting requirements (HGB), relevant tax regulations and Group reporting policies.
  
• Establish appropriate financial review and reconciliation procedures to ensure the completeness, accuracy and auditability of accounting information.
  
  

Cash management and payment controls

• Maintain rolling cash forecasts and funding schedules for the management company and assigned projects; flag liquidity gaps and upcoming commitments to management and Group Finance.
  
• Check invoices against contracts, purchase approvals, entity details and budget codes; obtain technical confirmation of completed work from the project professional responsible.
  
• Prepare payment batches for authorised approval and release; apply independent checks to bank-detail changes and maintain an auditable approval trail.
  
• Monitor bank balances, payment obligations and short-term liquidity requirements, ensuring that anticipated funding needs are communicated to management and Group Corporate Finance in a timely manner.
  
• Ensure compliance with the Group's approval matrix, segregation-of-duties requirements and applicable banking mandates.
  
  

Budgeting and real estate financial control

• Coordinate annual entity and project budgets, reforecasts and operating cost plans with the Development Director, Asset Management and Group Finance.
  
• Maintain actual cost and commitment records for capital and operating expenditure, distinguishing approved budget, contracted amounts, invoices, payments and remaining commitments.
  
• Work with the RE Development Analyst to reconcile project forecasts to accounting actuals; investigate variances and highlight overspending, missing commitments and forecast funding needs.
  
• Review financial information from property managers, including rental receipts, arrears, deposits and service-charge balances, where applicable; escalate discrepancies to the asset manager responsible.
  
• Coordinate management-fee invoicing, intercompany charges and balance confirmations under approved agreements; obtain specialist guidance on accounting and tax treatment.
  
• Prepare regular financial analysis of project performance, including budget versus actual expenditure, committed costs, forecast completion costs and anticipated funding requirements.
  
• Identify and promptly escalate material cost deviations, potential budget overruns and financial risks to the Development Director and relevant stakeholders.
  
• Coordinate and consolidate relevant financial information across the German real estate portfolio, while maintaining separate accounting records, reporting and approval responsibilities for each legal entity.
  
  

Corporate administration and external providers

• Coordinate accounting, tax, payroll, audit and corporate service providers against agreed deliverables, fees and deadlines. Maintain overall responsibility for local coordination, performance monitoring and follow-up of external service providers.
  
• Maintain organised entity records, contracts, insurance documentation, mandates and approval records; coordinate renewals and required submissions with Legal and relevant advisers.
  
• Coordinate German and Dutch entity information with Group Corporate Finance and local advisers, ensuring costs, cash movements and documents are attributed to the correct entity.
  
• Coordinate payroll administration, ensuring timely and accurate submission of payroll inputs, employee documentation and expense information in cooperation with HR and the external payroll provider, while maintaining strict confidentiality of personal data.
  
• Monitor the performance, service quality and cost efficiency of external providers, ensuring that agreed deliverables and deadlines are met and escalating recurring issues where necessary.
  
• Maintain a compliance and corporate filing calendar in coordination with Legal, tax advisers and other relevant external specialists.
  
  

Office operations and process development

• Organise office suppliers, facilities, equipment, meetings and travel support; monitor administrative expenditure and service quality.
  
• Implement practical workflows for purchasing, expenses, invoicing, archiving and reporting; support accounting-system setup and integration with Group reporting.
  
• Prioritise financial deadlines and controls while providing hands-on administration appropriate to a growing local team.
  
• Develop and continuously improve local finance and administration procedures, ensuring consistency with Group policies and the operational requirements of the German business.
  
• Support the implementation and optimisation of accounting and reporting systems, including standardised reporting templates, efficient workflows and reliable document management.
  
  
  
  
  

Requirements

Qualifications and Requirements

Education and experience

• Degree or recognised professional qualification in Accounting, Finance, Business Administration or a related discipline.
  
• Typically, 4–7 years of relevant accounting, finance or commercial administration experience, including independent responsibility for close coordination, reporting and external-provider management and independently overseeing financial reporting and controls.
  
• Experience in real estate, property management or project-based businesses is strongly preferred; exposure to multiple legal entities and international groups is advantageous.
  
• Experience in coordinating external accounting, tax and audit providers and working with international finance teams is highly desirable.
  
  

Technical and personal capabilities

• Working knowledge of German accounting principles (HGB), VAT and invoicing processes, with the judgement to refer specialist matters to tax advisers.
  
• Ability to prepare budgets, cash forecasts, reconciliations and project cost reports; strong Excel skills and familiarity with accounting systems. DATEV experience is advantageous.
  
• Professional proficiency in German and English, sufficient to manage local providers and communicate financial matters with Group headquarters.
  
• Accurate, organised and discreet; able to challenge incomplete documentation, escalate control concerns and meet competing deadlines.
  
• Practical and proactive, comfortable combining finance responsibility with hands-on administration in a developing organisation.
  
• Strong analytical and problem-solving skills, with the ability to identify financial risks, investigate discrepancies and provide clear financial insights to management.
  
• High integrity, sound professional judgement and the ability to handle confidential financial, commercial and employee information appropriately.
  
  

Key interfaces

Internal: Development Director for Germany (direct reporting line); BALFIN Group Corporate Finance (functional coordination on financial policies, reporting standards and internal control requirements); RE Development Analyst; Asset Management; Legal; HR; and authorized representatives of relevant holding and project entities.
External: Accountants, tax advisers, payroll providers, auditors, banks, property managers, insurers, corporate advisers and office service providers.

Career Development Opportunities

The position offers the opportunity to contribute to the establishment and growth of BALFIN Group's German development activities from an early stage.
The successful candidate will gain exposure to major urban redevelopment and mixed-use projects, working closely with senior management and gradually taking on greater responsibility.
As the German business expands, the role may evolve towards broader financial management responsibilities, increased involvement in portfolio-level reporting and greater ownership of local finance and administration processes.



Benefits

What We Offer

• An attractive benefit package, including fair remuneration based on merit and performance evaluation.
  
• An exceptional opportunity to develop your skills and growth within BALFIN Group.
  
• Recognition Rewards
  
• Flexible working hours
  
  

Application Procedure: To apply for this position, please submit a CV by November 25 th , 2026.