Team Assistant & Project Coordinator (m/f/d) EUCAN Oncology - #2760096

Bei Daiichi Sankyo stehen wir vereint hinter einem einzigen Ziel: Das Leben auf der ganzen Welt durch innovative Medikamente zu verbessern. Mit aktiver Innovation seit 1899, Präsenz in mehr als 30 Ländern und über 19.000 Mitarbeitern entwickeln wir bahnbrechende Therapien in der Onkologie, für Herz-Kreislauf-Erkrankungen, seltene Krankheiten und Immunerkrankungen. Im Einklang mit unserer Vision 2030, "ein innovatives globales Gesundheitsunternehmen zu sein, das zur nachhaltigen Entwicklung der Gesellschaft beiträgt", gestalten wir eine gesündere, hoffnungsvollere Zukunft für Patienten, ihre Familien und die Gesellschaft.

Job Summary

The position will be responsible to support the European and Canadian (EUCAN) regional team as team assistant and project coordinator. In this role, the successful candidate will focus on the support for the regional Commercial team. The team support will involve very close collaboration with the regional Commercial as well as cross-functional teams.

Key Responsibilities

• Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools
• Preparing and generating of purchase requisitions (BANF) in SAP, tracking, process monitoring and updates
• Supporting month-end, quarterly and year-end close financial processes and reporting
• Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status
• Invoices review and processing, dealing with vendors
• Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers
• Administrative contract management incl. creation of RFP's, contribution to vendor selection and administration; Contract management
• Back-up for other team assistants (e.g., during holiday periods)
• Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
• Support team coordination for e.g., team meetings, external and internal events, etc. (e.g., planning, vendors onboarding, budget compliance and execution of events in collaboration with team members/project managers)
• General assistance in office communication, couriers, IT-requests, etc.
• Correspondence with international partners and affiliates
• Supporting new colleagues in settling down (e.g., organizational set-up with access to tools)
• Ensures compliance with applicable company procedures/processes for all mentioned activities
• Coordination of internal knowledge management, such as content sharing via existing tools and management of internal educational sessions
  
  

Qualifications

• Education: Business Management Education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/frau), certified business economist (Betriebswirt), or equivalent required
• Experience of at least 2 years in business management functions in mid-sized companies, authorities or associations is required
• Experience in the Pharmaceutical industry, especially Oncology, is a plus
• Experience in business computer applications (Microsoft Office incl. Word, Outlook, Excel, MS Project, Power Point as well as SAP)
• Experience in operational and financial/accounting processes, administrative/organizational procedures and project management
• Experience to work in cross-functional and cross-cultural teams
• Accountability and ability to work independently
• Analytical and problem-solving mindset with hands-on proactive approach
• Strong communication and interpersonal skills as well as collaborative team player
• Very good English skills (fluent knowledge of the spoken and written word)
• Great attention to detail and focus on flawless execution
• Proactive and capable to manage multiple tasks in parallel and/or under pressure
  
  

Warum Sie bei uns richtig sind

Bei Daiichi Sankyo zu arbeiten, ist mehr als nur ein Job – es ist Ihre Chance, das Leben von Patient*innen zu verbessern. Dieses ehrgeizige Ziel können wir nur gemeinsam erreichen. Deshalb pflegen wir eine Kultur des gegenseitigen Respekts und des kontinuierlichen Lernens, die von Vielfalt und Inklusion geprägt ist. Hier haben Sie die Möglichkeit, sich weiterzuentwickeln, mutig zu denken und Ihre Ideen einzubringen. Sie arbeiten proaktiv und möchten sich für die Bedürfnisse von Patient*innen einsetzen? Dann bewerben Sie sich jetzt!