Executive Assistant (f/m/d) to the Head of Marketing and Communications - #2741054

About The Role

Siemens is building a new, integrated Marketing and Communications function, led by the Head of Marketing and Communications. We are looking for someone to support her in this role.

This is not a classical assistant position. The role has two equal parts: independent ownership of projects, and support of the calendar, correspondence, and daily operations. You will set timelines, coordinate across teams and stakeholders, and track progress independently.

The Head of Marketing and Communications leads with energy and generates a high volume of ideas and priorities. The right candidate will bring structure to a busy, evolving environment while owning projects end to end. This is a role with close, regular contact with senior leadership across Siemens.

As collaboration is at the heart of this role, we are looking for someone who values personal interaction and is willing to maintain a strong presence in our Munich office.

What You'll Love About Us

• An attractive remuneration package
• 30 days of paid vacation and a variety of flexible work schedules that allow time off for you and your family
• Flexible training opportunities for both your professional and personal development that you can tailor to your interests
• A work environment where you can contribute with your whole personality and truly feel like part of Siemens
  
  

Since each of over 300,000 team members feels that other benefits are particularly important, and we cannot list our entire benefit portfolio here, you can find more information here.

The individual benefits are subject to regulatory, contractual, or corporate conditions.

What You’ll Do

• Project coordination and management:
• Own project topics independently: set timelines, track milestones, and report progress
• Keep project work on track across teams: chase open decisions, resolve priority conflicts, and keep stakeholders aligned
• Coordinate between departments, Communications Business Partners, and other stakeholders
• Ensure consistent communication and follow-up across the group
• Review existing workflows and introduce improvements to increase efficiency
• Calendar, travel, and meetings:
• Manage a demanding and frequently shifting calendar, setting priorities independently
• Plan and book all business travel, including logistics and expense accounting
• Coordinate meetings involving the Managing Board, acting as the point of contact and quality check for scheduling, materials, and logistics
• Organize events such as team meetings, workshops, and internal gatherings
• Host and support international visitors
• Correspondence and information flow:
• Manage the inbox, prioritizing and routing items by urgency and relevance
• Draft and handle correspondence, including highly confidential Managing Board communications, in German and English
• Track approvals required from the Board and leadership team, and follow up to keep decisions moving
• Manage the flow of documents according to priority and deadline
• Operations and team support:
• Maintain relevant Siemens tools and systems
• Process inventory and invoices
• Support onboarding and offboarding, including equipment and access requests
• Use available tools, including AI, to keep processes efficient and effective
  

What You'll Bring

• Education: Completed commercial vocational training, with additional qualifications in the secretarial or executive assistant field
• Experience & Skills
• Several years of relevant experience supporting senior or top management in project management and/or assistant role
• Strong command of MS Office, familiarity with Siemens tools such as TIME or Concur
• Experienced managing projects independently: setting timelines, coordinating stakeholders, and tracking progress to completion
• Strong expertise in executive support, including calendar and travel management, event coordination, partner management, executive correspondence, and administrative processes
• Ways of working
• Comfortable managing a dynamic schedule, and able to reprioritize quickly without losing track of what matters
• Discrete and confident working with confidential information and directly with senior leaders and international stakeholders, in person and in writing
• Positive and proactive with strong judgment on what needs immediate attention and what can
• Collaborative, results-oriented, and committed to driving efficiency through process improvements and the effective use of modern technologies, including AI-supported tools
• Languages: Fluent in German and English, written and spoken
  

You are much more than your qualifications, and we believe in the potential of every single candidate. We look forward to getting to know you!

At Siemens, we believe that feeling valued and included is the foundation for doing great work. That’s why we aim to create an inclusive workplace where everyone feels a sense of belonging, and where individual perspectives and experiences are celebrated. Our commitment to fairness and respect extends to every applicant.

As an equal opportunity employer, we welcome applications from individuals of all backgrounds and particularly encourage applications from persons with disabilities.

About Us

Marketing & Communications sits at the centre of how Siemens competes in an increasingly connected, digital and AI-driven world. As part of our ONE Tech Company transformation, we are building an integrated Marketing & Communications function that brings together expertise across businesses, regions and expert teams under one shared strategy and leadership model. Together, we drive reputation, growth and productivity across Siemens.  This is a unique opportunity to help shape the future of Marketing & Communications at one of the world’s leading technology companies. Working across businesses, regions and specialist teams, you will help strengthen trust, accelerate growth, unlock the power of AI and build scalable capabilities that create impact across all our audiences. 

www.siemens.de/careers – if you would like to find out more about jobs & careers at Siemens.

FAQ – if you need further information on the application process.