Document Controller - #2631039

ABOUT US

MERMEC is a multinational company foundedin 1970 and a membercompany of ANGEL, the largest private Italian high-tech holding that includes some of the most innovative companies in the railway, aerospace, and digital mechatronic sectors. We are active in advanced technologies for rail transport (signalling, measuring trains and systems, electric traction, telecommunication), and industrial applications.

The MERMEC Group boasts unparalleled technical know-how, which has enabled it to develop and market a well- structured portfolio of advanced solutions currently used in 73 countries worldwide, by more than 180 customers.The Group owns the widest portfolio of automatic optoelectronic systemsfor the measurement and inspection of railway infrastructure, fully designed and produced in-house, including software and artificial vision algorithms.

Today, the MERMEC Group employs over 2.500 highlyspecialized engineers & staff, it’s active in 7 different strategic business areas with branches, offices, and facilities in 21 countries worldwide.

OUR VISION

We develop intelligent technologies that bridge the physical and digital worlds. By transforming complex real-world data into actionable digital insights, we empower organizations to build safer, more efficient, and more sustainable infrastructure.

Our solutions support critical industries - particularly railwayand transportation - by enablingsmarter decision-making through advanced data processing, automation, and artificial intelligence. We believe that innovation happens when cutting-edge technology meets real operational challenges. That is the reality we strive to create every day.

THE COMPANY

As Mermec Deutschland GmbH, the German subsidiary of Compagnie des Signaux in France, part of the MERMEC Group, whichoperates worldwide, MERMEC Deutschland works closely with international teams and contributes to cross-border railway signalling and digitalisation projects, particularly within the DACH region.

What we are looking for

As a Document Controller / Project Assistant (f/m/d), you are responsible for the effective administration of project documentation and providing comprehensive support to the project team throughout the entire project lifecycle. You will work in a dynamic infrastructure project environment, Very good knowlegde of English and fluency in German language are essential for this position.

Responsibilities

• Manage and control all project documentation using established codification, versioning, and formatting principles
• Manage the projects documentation lists and documentation planning
• Structure the product and documentation breakdown with the support of the team and create and maintain the structure within the documentation management tools such as TeamCenter, SharePoint, EPLASS and others
• Ensure the correct structure, the account managing, the documentation lifecycle withing the documentation management tools such as TeamCenter, SharePoint, EPLASS and others
• Develop, adapt, and implement document codification systems and control processes for consistency and traceability
• Ensure quality control of all design and project documentation before delivery to clients and stakeholders
• Develop and maintain document control processes for the efficient management and recording of all project related documentation
• Support the documentation lifecycle to smooth the formal documentation release
• Prepare, maintain, and ensure consistent usage of document templates, such as reports, meeting minutes, and presentations
• Handle, record, receipt, update, and archive incoming and outgoing documents and communications, including emails, calls, and meeting notes
• Manage distribution, storage, and compliance of internal and contractor documents
• Support the Documentation Baselines identification, creation and update within the Configuration Management processes and rules
• Accurately take minutes and notes during meetings and coordinate meeting arrangements
• Assist the project team with data codification and document management throughout the project lifecycle
• Provide efficient project-related support across various phases
• Respond to official enquiries and collaborate closely with the project team, working independently when needed
• Manage the needed documentation translation by leveraging on needed suppliers or available tools (mostly among German, English and Italian)
• Handle multiple tasks while meeting deadlines

Your Profile

• B.Sc. or M.Sc. degree in Business Administration or related field.
• Minimum of 3 years' experience in document administration, preferably within infrastructure projects.
• Proven experience with Project Information Management Systems, MS SharePoint, ProjectWise, Aconex, or similar software.
• Experience in codification principles for documents
• Understanding and experience with reading and understanding technical drawings of advantage
• Comprehensive knowledge of Microsoft Office applications.
• Strong written and verbal communication skills in both English and German (native or fluent proficiency required).
• Highly organized, detail-oriented, and skilled in problem-solving.
• Demonstrated ability to work independently as well as within a team environment.
• Innovative thinking and a proactive attitude.
• Experience in managing responsibility and delivering high-quality project support.

What we offer

• Permanent full-time contract
• Hybrid work model: up to 10 remote days per month (minimum 2 days on-site presence)
• Modern and international working environment
• We actively invest in the development of our employees
• Structured global onboarding program
• Intercultural training and support
• Continuous support in preparing for your next career step
• Monthly meal vouchers / restaurant tickets
• Monthly non-cash benefit (Sachbezug) of EUR 50
• Health & wellbeing budget of up to EUR 250 every two years, e.g. for:
• glasses / visual aids
• health-related services
• Company laptop and mobile phone
• Access to corporate benefits programs and additional employee perks

Why Join us

Be part of an International Corporate Group and contribute to the development of a forward-looking sector, participating in the creation of a more sustainable and environmentally friendly way of transport, capable of tackling the major challenges of the 21st century.

All MERMEC group companies bring innovative solutions to the market which guarantee safe and efficient management of the railway infrastructure. We work with the highest integrity, culture of compliance and respect for human rights, while reducing the impact of our technology and environmental footprint.

Join the rapidlygrowing railway market,whose wide range of professions (Systems, Hardware, Software, AI, Communication, Cybersecurity etc.) offers numerouscareer paths and opportunities to work toward safer and more efficient transportation.

Work in a stimulating and collaborative environment, with rapid decision-making processes and where everyone has the opportunity to make a real contribution.

Mermec’s unwavering commitment to fostering an inclusive and diverse workplace has laid the foundation for our incredible growth. We thrive on the collective strength of our people who come from diverse backgrounds. We respect and value every experience associated with ethnicity, gender identity, sexual orientation, nationality, religion and disability.

WHAT’S NEXT / HOW APPLY

If you’re excited about this opportunity, don’t wait any longer - send us your CV in English or German. If your application is shortlisted, we’ll get in contact with you. Then, you can expect to go through up to 2 rounds of interviews, where we would love to discover your passion and interests, introduce you to who we are and what drives us, and finally understand how we can potentially add value to each other's growth.

Now it’s your turn. Good luck!