Assistant (m/f/d) AIM Office Management - #2213821

Job Purpose/role

We are looking for an experienced Personal Assistant who is willing to work in an international and agile environment. As a part of AIM Office Management Team you will provide organizational support to our Board members and work with our AIM colleagues from all different departments. Further to this you will work closely with your team colleagues to guarantee an organized office management and organizational coordination. You will be reporting to Head of AIM Office Management.

Key Responsibilities

• Organize and optimize Board members calendars
• Organize and structure the office’s daily business
• Preparation and follow-up as well as moderation of meetings and, to an increasing extent, participation in the relevant steering committees
• Support and cover our other assistant colleagues with daily operational and administrative tasks
• Undertake special assignments, ad-hoc functions and related responsibilities, e.g.coordination of events
• Assumption and organization of operational activities, e.g. reporting tasks, process monitoring
• Support of our recruiting management
  
  

Key Requirements/skills/experience

• You can work with Microsoft 365 (Office) and have experience with MS 365/ MS-Teams
• You have already gained experience in project management in the area of asset management/ investment management, data warehousing/ business intelligence or with an IT serviceprovider (or similar)
• You show an independent and precise working style
• You are an organization and planning talent
• You like to work with people from several backgrounds with different needs
• You are a strong communicator and can think out-of-the-box
• You are working with full commitment and enthusiasm
• You are an outstanding team player and “hands-on" mentality
• You are able to deal appropriately with confidential matters
• You are proficient in German and English, both written and spoken
  
  

76530 | Operations | Professional | | Allianz Investment Management | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

Great to have you on board. Let's care for tomorrow.