Office Event Coordinator (m/f/d) - #2136943

• Usercentrics GmbH
• München
• Feste Anstellung
• Vollzeit
• Erschienen: vor 5 Stunden
  
  

SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICS

Usercentrics is a global leader in the field of consent management platforms (CMP). We follow our company vision to build a world where user privacy enables a thriving digital ecosystem. Our mission is to provide privacy solutions that empower organizations to embrace data privacy while building trust with their users through freedom of choice. With our product, businesses can collect, manage and document user consents on websites and apps, and achieve full compliance in accordance with global privacy regulations while facilitating high consent rates and building trust with their customers.

We are seeking a full-time Office Event Coordinator (m / f /d) to join our Employee Experience team in Munich. If you're a creative, extroverted and driven individual who finds joy in event & project planning and is committed to cultivating a positive work culture and employee experience, we welcome your application for this exciting role.

Your Tasks

• Plan and coordinate a wide range of office events, including breakfasts, lunches, happy hours, and team-building activities. Organize celebrations for birthdays, new joiners, work anniversaries, holidays, and other special occasions that foster a strong, inclusive team culture. Events should reflect company values, promote engagement, evolve based on team feedback while aligning it with our ONE global approach.
• Manage office supplies, snacks, drinks, and equipment, while keeping track of the Munich Employee Experience budget. Handle vendor relationships, manage mail and shipments between hubs, process invoices and payments, and maintain accurate expense records.
• Oversee day-to-day office operations and environment, ensuring the space is functional, welcoming, and well-organized. Manage maintenance, repairs, vendors, and storage areas, local perks while coordinating with the business center on logistics like entry cards and office access. Lead workspace improvements and ensure cleanliness, sustainability practices, and compliance with safety standards.
• Manage company merchandise and global gifting, including upkeep of the internal merch store, organizing and maintaining inventory in storage, and preparing company-branded gifts for new hires, employee milestones, and special events. Ensure timely distribution and thoughtful presentation that aligns with our brand and culture.
• Collaborate with cross-functional teams, such as HR, IT, and the DEI Committee, by assisting with onboarding, workspace setup, inventory tracking, and cultural or team-wide initiatives. Provide hands-on support to help enhance organizational efficiency and employee experience.
• Champion a welcoming, inclusive, and sustainable office culture by embedding eco-friendly practices into daily operations and events, leading wellbeing initiatives that support mental, physical, and social health, and fostering a sense of belonging through thoughtful, community-driven experiences.
• Manage internal communication across Slack, intranet, and other tools, acting as the primary point of contact for our Munich colleagues and for visitors from other office locations. Keep communication clear, proactive, engaging, and community-driven by regularly sharing updates, celebrating team wins, posting shoutouts, and running quick polls or surveys to boost visibility and participation. Ensure the intranet stays up to date with relevant office information, event recaps, onboarding materials, and announcements.
• Take ownership of ad hoc projects as needed, supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction.
  
  

You Bring

• At least 2 years experience in event planning, office management or a related role
• Excellent organizational, communication, problem-solving, and time management skills are essential for this role, as you’ll be managing multiple tasks simultaneously.
• This role calls for an outgoing individual with emotional intelligence, empathy, patience, strong teamwork skills, a proactive mindset, and confidence in public speaking. It also includes maintaining a tidy, well-organized office environment, with responsibilities like recycling and plant care.
• Flexible and reliable, with a proven ability to meet deadlines and adjust to varying schedules, including occasional evening events to ensure the best experience for our employees.
• Proficiency in Google communication tools and relevant software such as Slack, Asana, Canva, invoicing tools and similar
• Strong fluency in written and spoken English (our company language); proficiency in German is a must
• Creative thinking and the ability to plan and execute engaging, fun, and memorable events and activities
  
  

Why join Usercentrics?

Location

Onsite in Munich

Usercentrics GmbH