Executive Assistant for Business Operations - #2134191

Description

You want to become part of a startup that unites med-tech, defense, and aerospace? AVILUS introduces a flight system that complements the standard assets of the evacuation chain. It consists of an uncrewed aerial vehicle (MEDEVAC), a truck-integrated control room (PECC), a trailer for logistics and service (TROL), as well as a digital backbone (MEDC4I).

To maintain this vision, we need more than engineering excellence, we need a strong operational foundation. As an Executive Assistant for Business Operations, you ensure that our internal processes are as effective and mission ready as our technology. You’ll operate at the interface of executive management, administrative projects, and operational teams with clarity, ownership, and a strategic mindset. Your mission: keep us structurally sharp as we scale at speed.

Tasks

• Office Operations: Oversee daily administrative functions and maintain an efficient working environment.
• Documentation: Support the management team in organizing and monitoring internal documentation and financial records.
• Cross-Team Coordination: Work closely with the administrative departments, HR, recruiting, accounting, operations, and procurement.
• Project Tracking: Support our operations team in tracking deliverables and timelines.
• HR Support: Assist in recruiting activities, schedule interviews, and maintain employee data.
• Accounting Support: Monitor financial documentation and assist with budgeting in coordination with accounting.

Qualifications

• Degree: Completed degree (Master’s preferred) in business administration, economics, commercial studies, or a comparable program. Dual studies in related fields are a plus.
• At least 3 years of practical experience in a similar role or as an assistant at management level.
• Your organizational skills are top-notch, and you are a master of multitasking.
• Tool Knowledge (mandatory): Microsoft Office, Excel, Draw.io
• Tool Knowledge (optional): GitLab
• You have an entrepreneurial spirit and strong communication and interpersonal abilities.
• Excellent English and German skills (verbal and written).
• Required for employment: Security clearance (Ü2-Sabotageschutz) approval (note: relationships in countries according to § 13 para. 1 no. 17 SÜG may result in a negative assessment)

Application Documents:

• Letter of motivation
• Curriculum vitae
• Certificates / reports / references

For more info, please visit: https://avilus.com/career/executive-assistant-to-business-operations

Please hand-in your application documents at [email protected]