Learning and Development Team and Event Coordinator (m/w/d) - #2119989

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

HL Learn, the global Learning and Development team, is part of the firm’s People function, and headed by the Chief Learning Officer, based in Washington D.C. Teams in each of the firm’s regions (Americas, Asia-Pacific, and EMEA) collaborate on global, regional, and local initiatives.

The EMEA team is based across offices in London, Birmingham, Munich and Johannesburg, and supports the firm’s People strategy through a range of development programs, workshops, coaching, mentoring, online learning, and other career development activities.

Role Overview

The Learning and Development Team and Events Coordinator (f/m/d) plays a central role in supporting the design and delivery of a range of regional development initiatives for lawyers. This includes in-house programs, workshops and e-learning, as well as liaising with external providers and venues. A key responsibility of this role will be to provide essential administrative support for the HL Learn team, ensuring that processes and communications run efficiently.

Key Responsibilities / Accountabilities

• Supporting our program managers to deliver international Learning and Development training events, including both in-person and virtual learning experiences for 20-100 lawyers (before, during and after the events)
• Scheduling dates for training events
• Liaising with internal and external facilitators in relation to arrangements for their sessions
• Coordinating external vendors, event locations, hotels and service providers (including catering, social activities etc.)
• Overseeing the invitation process (selecting, tracking and communicating with invitees using the Learning Management System (Cornerstone) together with system administrators and Program Managers)
• Communicating with participants, contributors and management (including creating and sending invitations for programs, newsletters, reports, managing team calendars, answering questions)
• Collaborating with other coordinators/administrators in the Learning and Development Team as well as with other in-house teams (HR, Design Team, Bookkeeping, Event Management and Reception team, Print Shop)
• Preparing training materials (Power Point presentations, hand-outs, flyers, name tags, digital and physical workbooks etc.)
• Hosting virtual and in-person training events, ensuring the highest quality of experience for participants and contributors
• Creating training evaluation surveys and reports
• Data maintenance (documentation of participations on our Learning Management System (Cornerstone) as well as maintaining other team records and databases), tracking invoices and cost spending
• Overseeing the electronic filing system
• Creating social media content (LinkedIn)
• Supporting updates of our internal brochures and intranet presence (writing text, layouts etc.)
• Performing additional duties or responsibilities, which fall reasonably within the ambit of the job description or in accordance with operational requirements
• All members of the firm participate in our Responsible Business program
  
  

Qualifications And Training

• Completed vocational training in office administration, event management, hospitality or similar with an additional 2+ years of professional experience or Bachelor in event or tourism management, business administration, education or similar with 1+ years of professional experience
  
  

GENERAL ATTRIBUTES

• Experience in the area of Learning and Development as well as in professional service firms is of advantage
• Proven organizational talent and coordination skills
• High level of initiative, flexibility and hands-on mentality
• Strong affinity for processes and administration, with high attention to detail
• Strong oral and written communication skills
• Digital mindset, interest in learning technologies
• Ability to work self-directed in a dynamic and intercultural team environment
• People minded working style, strong collaboration skills and ability to build relationships
• Very good knowledge of MS Office (Outlook, Power Point, Excel, Word)
• Very good knowledge of Zoom and MS Teams
• Very good English and German language skills
• Willingness to travel occasionally in Germany/Europe
• While hybrid working solutions are possible, this role also requires presence in our Munich office on at least three days per week and occasional travel within Germany/Europe
  
  

AGILE WORKING STATEMENT

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, ethnic origin, gender identity, religion, sex or sexual orientation.

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.